Permit Coordinator

Job Summary 

The Permit Coordinator orders state, county, and city permits so that the company can meet deadlines and ensure building processes run smoothly to fulfill company goals and strategic plans. This position manages records, prepares permit packages, and tracks information. This person facilitates the relationship between Holt Homes and various Jurisdictions with integrity, courtesy, and character.

Company Values

• Honesty – We say what we’ll do and do what we say
• Support – We express empathy, nurture growth, offer help, and accept help
• Efficiency – We don’t cut corners, but cut waste and find the best way
• Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly 
• Improvement – We innovate endlessly

Qualifications

• Minimum of 2 years of construction or mortgage industry experience in a permitting or transaction coordinator role
• Working knowledge of construction and permitting process preferred
• Ability to lift and carry moderately heavy loads of paperwork
• Proficient in Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience with Smartsheet and Builder MT preferred
• Potential remote work after mandatory in-office training, decided by manager

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Be able to effectively prioritize tasks
• Adapt in an ever-changing environment
• Work independently as well as in a group setting

Responsibilities

• Prepare, submit, and monitor permit packages to jurisdictions
• Request transportation of permits from courier services
• Track permits, retrieve approved permits, and submit supplemental information as needed
• Track truss calculations, engineering changes, and floor joist changes
• Request documents “wet stamp” from engineer
• Prepare check requests (permit fees, utility fees, city/county fees)
• Request title documents (owner’s deed, sales history)
• Coordinate with engineering firms to create site plans and storm water reports
• Coordinate with the sales team on structural selections for Builder’s inventory homes
• Review architectural house plans to ensure conformance with customer’s structural selections
• Other duties as needed or assigned

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time
• Will lift and carry up to 15 pounds

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Health, dental, and vision insurance per full-time employee
• Rightway application
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement 

Financial Benefits

• Annual bonus of up to 10% of salary, upon Manager’s discretion
• 14 paid holidays yearly 
• Company laptop
• $70 monthly cell phone reimbursement 
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for mileage, parking and public transportation
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program
• 1 hour of paid sick leave per 30 hours worked
• 10 days of accumulated vacation in first year