Holt Homes is expanding into the Bend, Oregon housing market and we’re looking to establish our local presence. This is a unique opportunity to play a key role in launching operations in a new region. This position requires regular travel between Bend and our Vancouver, WA headquarters for the first 3 to 6 months, with work taking place primarily at both our Headquarters and on-site in Bend while we build out our local infrastructure.

The Purchasing Agent organizes and maintains the workflow throughout the Purchasing Department. This position bids on new projects, maintains scopes of work, and tracks blueprints and design changes. This person facilitates the relationship between Holt Homes and Trade Partners and Design Centers with integrity, courtesy, and character.

Company Values

  • Honesty – We say what we’ll do and do what we say
  • Support – We express empathy, nurture growth, offer help, and accept help
  • Efficiency – We don’t cut corners, but cut waste and find the best way
  • Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
  • Improvement – We innovate endlessly

Qualifications

  • Bachelor’s Degree in Business Administration or related field, or the equivalent amount of experience
  • Minimum of 2 years of experience in residential construction
  • Experience in single family residential budgeting
  • Advanced knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Experience with BuilderMT and Smartsheet preferred
  • Ability to read/understand/interpret construction documents, including: Architectural and Structural Plans, Soils Reports, Grade Plans, scopes of work, etc.

Skills

  • Ability to learn new software and programs quickly
  • Excellent communication, both verbal and written, in the English language
  • Excellent attention to detail skills
  • Organize, multitask, prioritize, and complete tasks in an efficient manner
  • Adapt in an ever-changing, fast-paced, environment
  • Work independently as well as in a group setting

Responsibilities

  • Prepare bid packages and coordinate with Estimator on scopes of work and unitized pricing
  • Pre-qualify subcontractors
  • Hold trade partners accountable throughout the bid process
  • Perform quantity takeoffs based on a variety of information including plans and specifications, progress drawings, conceptual sketches and design narratives
  • Solicit and review bids for completeness and accuracy.  Prepare bid comparisons for review with management team.  Assist in selection of preferred bidder based on competitiveness and ability to fulfill contract requirements
  • Contract up to 2 new sites at a time
  • On-board new sites with design centers, site supers & sales agents (home selection sheets, community standards, floor breaks)
  • Process Custom Price Requests and Plan Changes / Plan Adds
  • Develop budget estimates using plans and specifications, or other conceptual information
  • Maintain and update current budgets, resolve missing costs
  • Maintain monthly spread of lumber, siding and other revised bids and obtain approval for any price increases
  • Update and maintain existing contracts, scopes of work, insurances, and vendor compliance as needed
  • Interact/recruit suppliers/trade partners to resolve product replacement and personality conflicts, assist with communication and price negotiations for the division and labor distribution.  Interact with Field Staff to assess divisional trade partner needs.
  • Send status updates to Purchasing Manager related to ongoing projects and activities 
  • Assist Purchasing Manager with administrative support including, but not limited to, cross-training in all areas of purchasing in order to be able to assist others as necessary.
  • Ensure adherence to department policies, procedures, and audit requirements
  • Oversee options in database to ensure all costs are accounted for. Ensure proper margins are included when assigning sales prices for each
  • Assist purchasing manager with cost analysis needs

Work Environment

  • Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

  • Employer paid health, dental, and vision insurance per full-time employee
  • Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance
  • Company provided Health Reimbursement Arrangement
  • Medical and Dependent Care Flexible Spending Accounts
  • Family Medical Leave
  • Employee Assistance Program
  • Monthly Wellness Reimbursement
  • 1 hour of paid sick leave per 30 hours worked
  • 10 days of accumulated vacation in first year

Financial Benefits

  • Annual bonus of up to 10% of salary
  • 14 paid holidays yearly
  • Company laptop
  • $70 monthly cell phone reimbursement or company phone line
  • Well-retire 401(k) Financial Advisor
  • Employer contributes 4.5% into each employee’s 401(k)
  • Reimbursements for parking and public transportation
  • Mileage reimbursement
  • Education Assistance Program
  • Home Purchase Program
  • Employee Referral Program
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About us

For more than three decades, Holt Homes has built new construction homes for families in Oregon and Southwest Washington. The quality and experience of our people, the ease and efficiency of our approach, and the livability of our communities have worked hand-in-hand to make Holt Homes the largest locally-grown home builder in the region.

Why Work Here?

We are proud to offer a well-rounded and generous benefits package including: 100% employer paid benefits with subsidies for families, a 4.5% company 401k contribution and profit sharing, bonuses based on individual and company performance, flexible schedules, options for working from home, wellness reimbursements, a robust Employee Assistance Program, 11 paid holidays, team and company events throughout the year, and many more.

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