Home Sales Transaction Coordinator

Home Sales Transaction Coordinator

WC Code: 4904-00

Job Summary

The Home Sales Transaction Coordinator supports the Sales department by overseeing sales transactions from start to finish with a customer-first mindset. This position facilitates collaborative relationships between Holt Homes team members and outside parties with integrity, courtesy, and character.

Company Values

• Honesty – We say what we’ll do and do what we say
• Support – We express empathy, nurture growth, offer help, and accept help
• Efficiency – We don’t cut corners, but cut waste and find the best way
• Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement – We innovate endlessly

Qualifications

• Bachelor’s Degree preferred
• Minimum of two years of combined experience in real estate, title, and/or escrow support
• Active Real Estate License, or willing to obtain license within 180 days of hire
• Proficient knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience working with a CRM
• Potential remote work after mandatory in-office training, decided by manager
• Ability to work regularly scheduled weekends

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Organize, multitask, prioritize, and complete tasks in an efficient manner
• Adapt in an ever-changing environment
• Ability to communicate with a wide array of communication styles
• Strong follow-up skills
• Work independently as well as in a group setting

Responsibilities

• Generate Sales Contracts from the Purchase Submittal Forms for assigned communities.
• Manage contract-related communications/contract trafficking between buyers and/or co-op agents.
• Submit Buyer signed contracts to Internal Deal Review team.
• Generate and traffic counteroffers (if required) and accepted deals for signature.
• Open escrow upon mutual acceptance, and provide title information/earnest money due date to Co-Ops/Buyers.
• Generate and obtain signatures of any of required addendums.
• Distribute signed addendums to appropriate internal and external parties/partners.
• Digitally file all contractual documents in Skyslope.
• Consistent follow up and follow through with tasks relating to the transaction.
• Verify transactions are on track for contract closing date.
• Communicate, aid, and address any concerns/questions with Buyers, agents, lenders, escrow officers, and other parties involved in the transaction (internally, and externally).
• Process any required closing documents (i.e., home warranty enrollment).
• Maintain the following for all assigned communities
• Holt’s digital filing system in Skyslope
• Sales Transaction Trackers in Smartsheet
• Contingent Home (part of the Sales Transaction Tracker)
• Current Deals Tracker
• Monthly Closing Tracker
• Closing Date Recast Report
• Update the appropriate MLS with status changes (Pending, Sold).
• Update the appropriate MLS with price changes.
• Other duties as assigned

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
• Company provided Health Reimbursement Arrangement
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement

Financial Benefits

• Annual bonus of up to 10% of salary, upon Manager’s discretion
• 14 paid holidays yearly (Company)
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for mileage, parking and public transportation
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program
• 1 hour of paid sick leave per 30 hours worked

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. The duties and responsibilities above may not be a comprehensive list; additional tasks may be assigned from time to time, and the scope of this position may change as necessitated by business or industry demands.