Job Summary

The Home Sales Transaction Coordinator supports the Sales department by overseeing sales transactions from start to finish with a customer-first mindset. This position facilitates collaborative relationships between Holt Homes team members and outside parties with integrity, courtesy, and character.

Company Values

  • Honesty We say what we’ll do and do what we say
  • Support We express empathy, nurture growth, offer help, and accept help
  • Efficiency We don’t cut corners, but cut waste and find the best way
  • Responsiveness We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
  • Improvement We innovate endlessly

Qualifications

  • Bachelor’s Degree preferred
  • Minimum of two years of combined experience in real estate, title, and/or escrow support
  • Active Real Estate License, or willing to obtain license within 180 days of hire
  • Proficient knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Experience working with a CRM
  • Potential remote work after mandatory in-office training, decided by manager
  • Ability to work regularly scheduled weekends

Skills

  • Ability to learn new software and programs quickly
  • Excellent communication, both verbal and written, in the English language
  • Organize, multitask, prioritize, and complete tasks in an efficient manner
  • Adapt in an ever-changing environment
  • Ability to communicate with a wide array of communication styles
  • Strong follow-up skills
  • Work independently as well as in a group setting

Responsibilities

  • Generate Sales Contracts from the Purchase Submittal Forms for assigned communities.
  • Manage contract-related communications/contract trafficking between buyers and/or co-op agents.
  • Submit Buyer signed contracts to Internal Deal Review team.
  • Generate and traffic counteroffers (if required) and accepted deals for signature.
  • Open escrow upon mutual acceptance, and provide title information/earnest money due date to Co-Ops/Buyers.
  • Generate and obtain signatures of any of required addendums.
  • Distribute signed addendums to appropriate internal and external parties/partners.
  • Digitally file all contractual documents in Skyslope.
  • Consistent follow up and follow through with tasks relating to the transaction.
  • Verify transactions are on track for contract closing date.
  • Communicate, aid, and address any concerns/questions with Buyers, agents, lenders, escrow officers, and other parties involved in the transaction (internally, and externally).
  • Process any required closing documents (i.e., home warranty enrollment).
  • Maintain the following for all assigned communities:
    • Holt’s digital filing system in Skyslope
    • Sales Transaction Trackers in Smartsheet
    • Contingent Home (part of the Sales Transaction Tracker)
    • Current Deals Tracker
    • Monthly Closing Tracker
    • Closing Date Recast Report
  • Update the appropriate MLS with status changes (Pending, Sold).
  • Update the appropriate MLS with price changes.
  • Other duties as assigned or needed

Work Environment

  • Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

  • Employer paid health, dental, and vision insurance per full-time employee
  • Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
  • Company provided Health Reimbursement Arrangement
  • Medical and Dependent Care Flexible Spending Accounts
  • Family Medical Leave
  • Employee Assistance Program
  • Monthly Wellness Reimbursement

Financial Benefits

  • Annual bonus of up to 10% of salary, upon Manager’s discretion
  • 14 paid holidays yearly
  • Company laptop
  • $70 monthly cell phone reimbursement or company phone line
  • Well-retire 401(k) Financial Advisor
  • Employer contributes 4.5% into each employee’s 401(k)
  • Reimbursements for mileage, parking and public transportation
  • Education Assistance Program
  • Home Purchase Program
  • Employee Referral Program
  • 1 hour of paid sick leave per 30 hours worked
  • Vacation is accrued per pay period based on years of service for full-time employees