Estimating Assistant

The Estimating Assistant organizes and coordinates the purchasing of materials for subcontractors to build on lots in various Holt developments. This position processes purchase orders, updates vendor lists, and tracks accounting issues in Builder MT. This person facilitates the relationship between Holt and the vendors with integrity, courtesy, and character.

Company Values

• Honesty – We say what we’ll do and do what we say
• Support – We express empathy, nurture growth, offer help, and accept help
• Efficiency – We don’t cut corners, but cut waste and find the best way
• Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement – We innovate endlessly

Qualifications

• Associates in Accounting, Supply Chain Management, or a similar field of study, or the equivalent amount of experience
• Minimum of 1 year of purchasing or logistics experience
• Experience in residential construction preferred
• Intermediate to advanced knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience with Builder MT and Smartsheet preferred
• Excellent math skills
• Manage time and adhere to strict deadlines

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Be able to effectively prioritize tasks and multi-task
• Excellent attention to detail skills and ability to follow intricate, methodical steps to complete tasks
• Adapt in a fast paced, ever-changing environment
• Work independently as well as in a group setting

Responsibilities

• Coordinate paperwork for vendors
• Research invoice or purchase order issues as needed, resolve payment issues
• Export and approve Variance Purchase Orders (VPO’s) that have been submitted on a daily basis
• Manage and coordinate the process in maintaining Builder MT accounting issues related to VPO’s
• Review and correct duplicate VPO’s on a monthly basis
• Track Inventory and Model Homes that need maintenance on a monthly basis
• Address urgent VPO requests from Superintendents
• Utilizing Bluebeam, perform quantity takeoffs for concrete, flatwork, foundation, open rail, patio extensions, and countertop per plan
• Work with Purchasing Manager on deadlines, completion of tasks and workload
• Ensure adherence to department policies, procedures, and audit requirements

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance
• Company provided Health Reimbursement Arrangement
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement
• 1 hour of paid sick leave per 30 hours worked
• 10 days of accumulated vacation in first year

Financial Benefits

• Annual bonus of up to 10% of salary
• 14 paid holidays yearly (Company)
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for parking and public transportation
• Mileage reimbursement
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program