Estimating Assistant

Estimating Assistant

WC Code: 4904-00

Job Summary

The Estimating Assistant organizes and coordinates the purchasing of materials for subcontractors to build on lots in various Holt developments. This position processes purchase orders, updates vendor lists, and tracks accounting issues in Builder MT. This person facilitates the relationship between Holt and the vendors with integrity, courtesy, and character.

Company Values

• Honesty – We say what we’ll do and do what we say
• Support – We express empathy, nurture growth, offer help, and accept help
• Efficiency – We don’t cut corners, but cut waste and find the best way
• Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement – We innovate endlessly

Qualifications

• High School diploma
• Minimum of 2 years of experience in Accounting preferred
• Experience in residential construction preferred
• Intermediate to advanced knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience with software Builder MT, Smartsheet, and Sales Simplicity preferred
• Potential remote work after mandatory in-office training, decided by manager
• Excellent math skills
• Manage time and adhere to strict deadlines

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Be able to effectively prioritize tasks and multi-task
• Excellent attention to detail skills and ability to follow intricate, methodical steps to complete tasks
• Adapt in a fast paced, ever-changing environment
• Work independently as well as in a group setting

Responsibilities

• Maintain vendor packets and qualifications
• Request pricing, load price changes in Builder MT software and maintain bids in “collected bid folders” in an organized, efficient method
• Revise/update features lists and community standards
• Update projects’ vendor lists
• Price and distribute change orders
• Coordinate all paperwork for vendors
• Process purchase orders, change orders and notices to proceed in Builder MT and Sales Simplicity software.
• Research invoice or purchase order issues as needed, resolve payment issues
• Track new starts/ensure complete purchase orders’ releases prior to commencement of construction.
• Manage and coordinate the process in maintaining Builder MT accounting issues related to contracts and/or trade partner qualifications
• Work with Purchasing Manager on deadlines, completion of tasks and workload
• Ensure adherence to department policies, procedures, and audit requirements
• Other duties as needed or assigned

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance
• Company provided Health Reimbursement Arrangement
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement
• 1 hour of paid sick leave per 30 hours worked
• 10 days of accumulated vacation in first year

Financial Benefits

• Annual bonus of up to 10% of salary
• 14 paid holidays yearly (Company)
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for parking and public transportation
• Mileage reimbursement
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program

Holt Homes provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of job descriptions.