Job Description

Transaction Coordinator

WC Code: 4904-00

Reports to: Construction Transaction Manager
Status: Hourly, Non-Exempt
Rate of Pay: $25 – $29/h ($52,000 – $60,320 annually)
Location: Vancouver, WA main office
FT or PT: 40 hours/week; Mon – Fri

Job Summary

The Construction Transaction Coordinator supports the sales and vertical construction departments by overseeing the distribution and filing of documents from lot start to buyer closing.  This position facilitates collaborative relationships between Holt Homes team members and outside parties with integrity, courtesy, and character.

Company Values

  • Honesty – We say what we’ll do and do what we say
  • Support – We express empathy, nurture growth, offer help, and accept help
  • Efficiency – We don’t cut corners, but cut waste and find the best way
  • Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
  • Improvement – We innovate endlessly


  • Minimum of two years of combined experience in real estate, title/escrow, and production builder.
  • Proficient knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Potential remote workday after mandatory 90 day in-office training, decided by manager


  • Ability to learn new software and programs quickly
  • Excellent communication, both verbal and written, in the English language
  • Organize, multitask, prioritize, and complete tasks in an efficient manner
  • Adapt in an ever-changing environment
  • Ability to communicate with a wide array of communication styles
  • Strong follow-up skills
  • Work independently as well as in a group setting


  • Generate Customer Information Sheet for every new sale from Holt sales platform
  • Update lot starts in sales platform
  • Review Job Performance Projections against contract details for each sales transaction
  • File all buyer deposits from Title/Escrow and Design Partners
  • Distribute inventory selections and/or updates to appropriate internal and external parties/partners
  • Distribute signed addendums to appropriate internal and external parties/partners
  • Support field staff with questions/concerns regarding sold and inventory home upgrades/changes
  • Distribute and file all sales terminations
  • Maintain the following for all assigned communities
  • Maintain Holt’s vertical project filing system
  • Document upload to Holts Purchasing platform
  • Sales Document Distribution -inter departmental & outside partners
  • New Home Sales distribution
  • Inventory selection distribution
  • Agent & Field Staff Assignment Tracker
  • Other duties as needed or assigned

Work Environment

Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

  • Employer paid health, dental, and vision insurance per full-time employee
  • Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
  • Company provided Health Reimbursement Arrangement
  • Medical and Dependent Care Flexible Spending Accounts
  • Family Medical Leave
  • Employee Assistance Program
  • Monthly Wellness Reimbursement

Financial Benefits

  • Annual bonus of up to 10% of salary, upon Manager’s discretion
  • 14 paid holidays yearly (Company)
  • Company laptop
  • $70 monthly cell phone reimbursement or company phone line
  • Well-retire 401(k) Financial Advisor
  • Employer contributes 4.5% into each employee’s 401(k)
  • Reimbursements for mileage, parking and public transportation
  • Education Assistance Program
  • Home Purchase Program
  • Employee Referral Program
  • 1 hour of paid sick leave per 30 hours worked
Vacation Accrual for Regular Full-Time Team Members
Years of Service Accrual Rate Per Pay Period Days Earned Per Year
First Year 40 hours front loaded. Accrual rate of 1.53 hours for remainder of year 10 Days
1 Year Anniversary 3.07 Hours 10 Days
3 Year Anniversary 4.61 Hours 15 Days
10 Year Anniversary 6.15 Hours 20 Days


The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. The duties and responsibilities above may not be a comprehensive list; additional tasks may be assigned from time to time, and the scope of this position may change as necessitated by business or industry demands.